Premises Hire : Church Centre
The Parochial Church Council (PCC) and Vicar of St John’s Church, Walmley, promote the advancement of the Christian Faith. The PCC and vicar reserve the right not to allow within church facilities any alternative spirituality or belief to be undertaken or promoted or other activities or promotions to take place not considered acceptable by the PCC and/or vicar.
The Church Centre: The Church, Upper Lounge, Lower Lounge and Kitchen.
The Church Hall: The Hall and small room, or The Small Room only.
The PCC reserve the right not to hire facilities to organisations or individuals not approved by them or not recommended to them by a church member acting as guarantor.
The PCC and vicar reserve the right not to allow within church facilities any alternative spirituality (to Trinitarian Christianity) or belief to be undertaken or promoted or other activities or promotions to take place not considered acceptable by the PCC and/or vicar.
The Church will not be held liable for any injuries or loss incurred by the hirer or their guests/clients while on the premises.
The hirer must complete a Health & Safety Risk Assessment associated with its activities. If any risk might be considered the responsibility of the PCC the Risk Assessment must be given to the PCC in advance of the activities.
The hirer has sole responsibility for the safety of, and the safe use of, any equipment that is brought into the facilities or is used by them. The hirer is responsible for ensuring any contractor supplying equipment has appropriate third party insurance/indemnity and any other insurance/indemnity necessary for the equipment they are supplying or using.
For any activities that involve children or teenagers, or adults who may be vulnerable, organisers and individuals must sign the relevant section of the Booking Form (Part B).
Organisations working with children or teenagers or adults who might be vulnerable must have their own Safeguarding Policies, a copy of which may be requested by the PCC at any time. These policies must offer safeguarding at least commensurate with the policies of the church.
Individual hirers must also sign the relevant section (3) agreeing to take full responsibility of children or young people or adults who might be vulnerable who attend their activity.
The activities of hirers are not insured under church insurance
Any damage caused to church property must be reported to the Parish Office at the earliest opportunity (Tel: 0121 313 0413, Email: email@example.com) and any necessary costs of repair or replacement paid.
The Church reserves the right not to allow an outside group or an individual to use any of the facilities if damage has previously been caused by them or if payment and or hire fees have not been made at the required time. A deposit of £100, which is refundable, may be requested at the time of booking to cover any accidental damage whilst using the facility.
Any keys borrowed may be subject to a £10 returnable deposit from the hirer and they must be returned to the Church Office within two days of the event taking place. The parish office bunch of keys must not leave the premises.
Use of AV/PA equipment in the Church cannot be undertaken unless an operator trained by or approved by the church is available. If an operator from church is required the request must be entered on the request form at the time of booking. A charge will be made for this.
The Church will not accept any responsibility for property, vehicles or equipment belonging to the hirer or their guests/clients that is brought onto or left on Church premises.
Hiring the church facilities for political purposes or by serving or prospective politicians / councillors is at the discretion of the PCC. The PCC has an additional Policy for Political Parties hiring Church Facilities which must be adhered to.
Parking facilities for vehicles is extremely limited. Hirers may not park vehicles in the vicarage private car park nor in the surgery car park during surgery hours. The driveway at the side of the Church Hall must be kept sufficiently clear for access by disabled users of the hall, users of the Bowls Club and the Women’s Institute. The Church does not accept responsibility for vehicles brought onto or left on church premises.
No smoking is permitted anywhere on or around the premises, and naked lights will not be used on or around the premises.
Users must make themselves familiar with the Fire Notices displayed on the premises. Hirers are responsible for the safety of their guests/clients. Hirers are responsible for ensuring all exit routes including emergency exit routes are kept clear, and that flammable or dangerous equipment is stored and used in a safe and responsible manner. Regular users are recommended to hold emergency evacuation practises blocking off one of the exits each time.
In the event of a fire or incident the hirer is responsible for ensuring alarm procedures, evacuation procedures and checking procedures are known and carried out, and for ensuring the emergency services are called. Persons using extinguishers must be aware of their own safety; no person must re-enter a building until given the all clear by a fire officer.
No alcohol will be permitted in or around the premises without the written authority of the Churchwardens. Hirers are responsible for obtaining any licence required for the selling of alcohol. Where permission for the consumption of alcohol has been given formally, the hirer is responsible for the appropriate consumption of alcohol by any member of the group. Only those over the age of 18yrs may consume alcohol on church premises. All bottles and cans etc. must been taken away from the premises by the hirer.
The consumption of dangerous substances on church premises is not permitted at any time. It is not permitted to bring dangerous substances or implements on to the premises at any time, unless for professionally controlled and approved demonstration purposes. Any person bringing or using dangerous substances on the premises will be asked to leave by the hirer and if they do not leave the hirer will call the emergency services.
Contact the Parish Office by person (opening times Monday-Friday 9.30-5.00), by telephone: 0121 313 0413, by Email: firstname.lastname@example.org.
Except by prior written arrangement, the usage period including clearing up time will end no later than 10.30pm and the premises locked at 10.30pm.
The church verger will open the facilities at the beginning of your booked time.
At the conclusion of each usage of the facilities the hirer will ensure that:
Any hirer that leaves the facilities dirty and causes the engagement of a cleaner or causes additional costs will be charged for those costs.
Please note that dirty nappies must be put into nappy bags and placed into the nappy bins or taken away from the premises. Hirers of activities involving babies and toddlers are asked not to leave the premises smelling of dirty nappies for the next user.